Purchasing Agent

Entity: City of Delray Beach
Salary: $49,961.60 - $77,438.40
Closing Date: 7/15/2020
Description: Prepare technical specifications, contracts and solicitation documents, including all related research and value analysis. Prepare and analyze competitive sealed bids, competitive sealed proposals, requests for quotations and requests for statements of qualifications. Identify and notify potential sources. Conduct pre-bid and pre-proposal conferences. Coordinate and supervise activities of evaluation committees. Recommend lowest responsive, responsible bidder on IFB's, most advantageous offer on RFP's and most qualified for architects/engineers. Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality and delivery. Recommend alternatives that would result in greater value. Confer with consultants, contractors and suppliers in order to acquaint them with procurement policies and procedures and to obtain information on required products and services. Negotiate with consultants and contractors regarding specifications, scope of work, prices, terms and conditions. Perform contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions and change orders. Analyze cost and price data from vendors. Perform contract audits when required. Review and execute contracts, purchase orders, change orders and other documents within delegated authority. Maintain the integrity of the public procurement process. Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing. Provide guidance and assistance to other employees, as required. Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services. Engage in procurement planning with client departments. Routinely meet and communicate with client departments in order to identify and provide high quality service to meet client service delivery requirements on a timely basis. Provide accurate, complete and up-to-date information in a courteous, efficient and timely manner. Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary. Maintain individual workload statistics. Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up. Perform all functions and responsibilities according to the Palm Beach County Code of Ethics and Florida State Statutes 112.313. Perform other related duties as required.
Qualifications: Bachelor's degree (preferred) or associate degree from an accredited college or university in Business, Finance, Supply Management, or closely related field. Minimum three (3) year's of experience in purchasing of goods and services and/or administration of contracts, preferably in a government agency. Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), Certified Professional in Supply Management (CPSM), and/or Certified Purchasing Manager (C.P.M.) or the ability to obtain the CPPO within three (3) years of hire.
Additional Information: APPLICATIONS MAY BE OBTAINED AND FILED ONLINE AT:https://www.delraybeachfl.gov/home 100 NW 1st Avenue Delray Beach, FL 33444 561-243-7125 HumanResources@MyDelrayBeach.com
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Human Resources