Procurement Agent III
Entity: City of Port St. Lucie
Salary: $21.00 hourly ($43,680.00 annually)
Closing Date: 5/10/2019
Description: Responsible for performing advanced buying functions for the procurement of a wide range of commodities and services, including the review of requisitions, preparation of bid invitations, analysis of bids, and the preparation of purchase orders.
The following duties are illustrative for this position. The omission of specific duties does not
exclude them from the classification if the work is similar, related, or a logical assignment for
this classification. Other duties may be required and assigned.
• Performs all duties in accordance with the City Code of Ordinance.
• Responsible for procuring and coordinating the procurement of professional consultants,
specialized licensed services, construction, related supplies and services required or assigned for
the various departments throughout the City.
• Prepares highly technical solicitation documents to include; Requests for Proposals, Invitations for
Bids, Requests for Qualifications, and multi-year procurement packages involving construction
projects, capital improvement projects, and consultant services.
• Assists stakeholder departments with the analysis of contractor / consultant submittals in
response to competitive solicitations to ensure the recommendations are in the City's best
• Facilitates the competitive solicitations process from the time the request has been received
through the signing and issuance of a Purchase Order.
• Assists departments in the evaluation of performance of various contract by verifying evidence of
the Contractor's progress' reviewing and providing recommendations on Contractor's proposals
resulting from change orders; mediate delivery schedule changes, monitoring Contractor's
compliance with contract, statutory and regulatory provisions, etc.
• Recommends lowest responsive, responsible, best value bidders on IFB's, most advantageous
offer on RFP's and most qualified for professional services.
• Confers with consultants, contractors and suppliers to acquaint with procurement policies,
procedures and guidelines, and obtain information on the required products and services.
• Performs the required negotiations including items such as; clarification of conflicting terms and
conditions, interpretation of the contract, allowable costs, compensation structure, contract
changes, supplemental agreements, rejection of waivers or deviations, corrections or curative
measures for performance deficiencies.
• Acts as a liaison for contract administration between the department and the suppliers regarding;
compliance with terms and conditions, grant requirements, negotiation of contract amendments,
extensions, and change orders.Analyze cost and price data from vendors.Perform contract audits
• Analyzes current procurement activities and recommend improvements through more efficient
procurement methods, e-procurement, privatization, quantity discounts, standardization, value
analysis or cooperative purchasing.
• Reviews purchase requisitions from departments to ensure validity and accuracy, ensures choice
of vendor provides products and services at the rates most favorable to the City.
• Researches and identify new resources for products and services for the City.
• Coordinates and supervises activities of evaluation committee.
• Communicates with vendors and contractors regarding product characteristics, price, market
trends, and other contractual matters.
• Engages in procurement planning with stakeholder departments.Routinely meets and
communicates with departments to identify and provide feedback regarding solicitation
• High standard of accuracy with mathematical computations and tabulations related to
procurement bids and reports.
• Works closely with Accounts Payable to ensure accuracy of payment against contracts, purchase
orders, and purchasing cards when necessary.
• Manages the vendor base to ensure that contractual compliance and financial efficiency.
• Responsible for fiscal year-end closing for City procurement functions.
• Provides support to the rest of the team to make sure we deliver first class customer service.
• Acts as training support for team members within the department, specifically assisting
Procurement Agent I and Procurement Agent II as a team leader.
• Performs other functions and related duties as assigned or required.
Qualifications: MINIMUM QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill,
and/or ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
Knowledge, Skills and Abilities:
• Has considerable knowledge of contract law, contractual terms and conditions, insurance, bid and
• Knowledge of infrastructure project delivery methods, including, design-bid-build, design-build,
construction manager at-risk (CMAR), and job order contracting.
• Ability to exercise good judgement and accept personal responsibility,
• Ability to communicate one on one, or before a group to provide information relate to the
procurement process and bids.
• Ability to prioritize, schedule, and undertake concurrent work assignments.
• Thorough knowledge of Florida's Government-in-the-Sunshine Law.
• Thorough knowledge of purchasing laws as governed under Florida Statutes 287 and Uniform
Commercial Code (UCC).
• Thorough knowledge and understanding of the State of Florida's Consultant's Competitive
Negotiation Act (CCNA), FDOT/LAPP.
• Thorough knowledge of 2 CFR Part 200 procurements using federal funding and procurements
using other grant funds.
• Advanced knowledge of all Microsoft Office Suite programs; Outlook, Excel, Word, Access,
OneNote, and PowerPoint.
• Must be adept at two-step solicitation processes where RFP / RFQ are incorporated and IDIQ
• Maintains current knowledge of trends and developments regarding governmental procurement
procedures, regulatory changes, and new technology.
Additional Information: Education and/or Experience:
Graduation from an accredited college or university with an Bachelor's Degree in Business
Administration, Management, Public Administration, Finance, Accounting, Marketing, Real Estate, Law or
closely related field. A minimum of six (6) years of progressively responsible professional purchasing
experience in a medium to large-scale purchasing operation. Experience must include considerable
progressively responsible experience in public sector procurement.
Certifications, Licenses and Registrations:
Certified Purchasing Manager (CPM), Certified Public Purchasing Buyer (CPPB), or Certified Public
Purchasing Officer (CPPO) required.
APPLICATIONS MAY BE FILED ONLINE AT:
121 SW Port St. Lucie Blvd
Port St. Lucie, FL 34984
PROCUREMENT AGENT III