Procurement Agent III

Entity: City of Port St. Lucie
Salary: $21.00 hourly ($43,680.00 annually)
Closing Date: 5/10/2019
Description: Responsible for performing advanced buying functions for the procurement of a wide range of commodities and services, including the review of requisitions, preparation of bid invitations, analysis of bids, and the preparation of purchase orders. ESSENTIAL DUTIES: The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. • Performs all duties in accordance with the City Code of Ordinance. • Responsible for procuring and coordinating the procurement of professional consultants, specialized licensed services, construction, related supplies and services required or assigned for the various departments throughout the City. • Prepares highly technical solicitation documents to include; Requests for Proposals, Invitations for Bids, Requests for Qualifications, and multi-year procurement packages involving construction projects, capital improvement projects, and consultant services. • Assists stakeholder departments with the analysis of contractor / consultant submittals in response to competitive solicitations to ensure the recommendations are in the City's best interest. • Facilitates the competitive solicitations process from the time the request has been received through the signing and issuance of a Purchase Order. • Assists departments in the evaluation of performance of various contract by verifying evidence of the Contractor's progress' reviewing and providing recommendations on Contractor's proposals resulting from change orders; mediate delivery schedule changes, monitoring Contractor's compliance with contract, statutory and regulatory provisions, etc. • Recommends lowest responsive, responsible, best value bidders on IFB's, most advantageous offer on RFP's and most qualified for professional services. • Confers with consultants, contractors and suppliers to acquaint with procurement policies, procedures and guidelines, and obtain information on the required products and services. • Performs the required negotiations including items such as; clarification of conflicting terms and conditions, interpretation of the contract, allowable costs, compensation structure, contract changes, supplemental agreements, rejection of waivers or deviations, corrections or curative measures for performance deficiencies. • Acts as a liaison for contract administration between the department and the suppliers regarding; compliance with terms and conditions, grant requirements, negotiation of contract amendments, extensions, and change orders.Analyze cost and price data from vendors.Perform contract audits when required. • Analyzes current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis or cooperative purchasing. • Reviews purchase requisitions from departments to ensure validity and accuracy, ensures choice of vendor provides products and services at the rates most favorable to the City. • Researches and identify new resources for products and services for the City. • Coordinates and supervises activities of evaluation committee. • Communicates with vendors and contractors regarding product characteristics, price, market trends, and other contractual matters. • Engages in procurement planning with stakeholder departments.Routinely meets and communicates with departments to identify and provide feedback regarding solicitation requirements. • High standard of accuracy with mathematical computations and tabulations related to procurement bids and reports. • Works closely with Accounts Payable to ensure accuracy of payment against contracts, purchase orders, and purchasing cards when necessary. • Manages the vendor base to ensure that contractual compliance and financial efficiency. • Responsible for fiscal year-end closing for City procurement functions. • Provides support to the rest of the team to make sure we deliver first class customer service. • Acts as training support for team members within the department, specifically assisting Procurement Agent I and Procurement Agent II as a team leader. • Performs other functions and related duties as assigned or required.
Qualifications: MINIMUM QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills and Abilities: • Has considerable knowledge of contract law, contractual terms and conditions, insurance, bid and performance bonds, • Knowledge of infrastructure project delivery methods, including, design-bid-build, design-build, construction manager at-risk (CMAR), and job order contracting. • Ability to exercise good judgement and accept personal responsibility, • Ability to communicate one on one, or before a group to provide information relate to the procurement process and bids. • Ability to prioritize, schedule, and undertake concurrent work assignments. • Thorough knowledge of Florida's Government-in-the-Sunshine Law. • Thorough knowledge of purchasing laws as governed under Florida Statutes 287 and Uniform Commercial Code (UCC). • Thorough knowledge and understanding of the State of Florida's Consultant's Competitive Negotiation Act (CCNA), FDOT/LAPP. • Thorough knowledge of 2 CFR Part 200 procurements using federal funding and procurements using other grant funds. • Advanced knowledge of all Microsoft Office Suite programs; Outlook, Excel, Word, Access, OneNote, and PowerPoint. • Must be adept at two-step solicitation processes where RFP / RFQ are incorporated and IDIQ processes. • Maintains current knowledge of trends and developments regarding governmental procurement procedures, regulatory changes, and new technology.
Additional Information: Education and/or Experience: Graduation from an accredited college or university with an Bachelor's Degree in Business Administration, Management, Public Administration, Finance, Accounting, Marketing, Real Estate, Law or closely related field. A minimum of six (6) years of progressively responsible professional purchasing experience in a medium to large-scale purchasing operation. Experience must include considerable progressively responsible experience in public sector procurement. Certifications, Licenses and Registrations: Certified Purchasing Manager (CPM), Certified Public Purchasing Buyer (CPPB), or Certified Public Purchasing Officer (CPPO) required. APPLICATIONS MAY BE FILED ONLINE AT: 121 SW Port St. Lucie Blvd Port St. Lucie, FL 34984 Position #201900926 PROCUREMENT AGENT III
Contact Information
Lenora Sevillian