Procurement Compliance Administrator

Entity: Toho Water Authority
Salary: $56,241 - $86,611
Closing Date: 1/28/2019
Description: GENERAL DESCRIPTION: Under general direction, the primary purpose of this position is to provide professional coordination and compliance review and monitoring in support of contract administration for Toho Water Authority in accordance with TWA’s Procurement Manual, and local, state, and federal policies. This is accomplished by conducting compliance reviews, analysis of existing contract preparation; monitoring of all TWA contracts and ensuring that contractors/vendors are performing their obligations as stipulated; evaluating contract processing procedures and implementing revisions, as needed, to increase efficiency of contract processing; meeting with staff to determine necessary terms and provisions to be included in contracts; and participating in contract negotiations on the appropriateness of contract terms. This position does not supervise staff, however, may serve as a team lead to support staff in absence of supervisor. This position reports to the Procurement Manager. The successful candidate will be able to demonstrate experience with drafting and editing contracts, excellent attention to detail, excellent written and oral communications, and in-depth knowledge of procurement regulations, contract agreements, and legal terminology. ESSENTIAL FUNCTIONS: 1.Provide oversight, guidance and direction to departments to ensure contract compliance, and compliance with procurement procedures. 2.Perform a variety of complex and specialized technical analysis to include analyzing data, preparing reports, verifying documentation and monitoring contracts; gathers, interprets, prepares reports and recommendations for the department and/or Procurement Manager. 3.Attend and participate in various meetings for the dissemination of information, including in place of Procurement Manager. 4.Assist Procurement Manager in the review of Requests for Proposals (RFP’s), Requests for Qualifications (RFQs), Requests for Information (RFIs), and the planning and execution of the Competitive Consultants Negotiation Act (CCNA) process to insure compliance with the Florida statutes. 5.Prepares agendas for contractual items appearing before the Board of Supervisors for approval. 6.Performs, as required, negotiation including such items as: clarification of conflicting interpretations of the contract, allow ability of costs, compensation structure, contract changes, supplemental agreements, rejection of waiver and/or deviations, corrections of severe performance deficiencies, etc. 7.Maintains agency-wide list of purchasing related contracts and ensures list is accurate and up-to-date. 8.Assess contractor performance to identify the need for amendments of existing contracts. 9.Prepare and edit contracts between the company and potential vendor. 10.Assist with breach of contracts in a timely manner. 11.Serve as a liaison with outside contracting representatives. 12.Research regulations to guarantee contracts are updated and in compliance with laws. 13.Coordinate with vendors to guarantee compliance with the contract terms and regulations 14.Develop and recommend reporting systems for monitoring contract development status 15.Establish and maintain effective working relationships with departments and vendors
Qualifications: 1.Bachelor's Degree in Public or Business Administration, Accounting, Finance or related field. 2.Two (2) to five (5) years of responsible experience in budget, finance, auditing, procurement or accounting; specific experience involving contracts preferred. 3.Professional Public Contract or Purchasing Certification, is preferred. 4.Must possess and maintain a valid State of Florida Class E Driver’s License.
Additional Information: Applications must be submitted online at
Contact Information
Amber Lavoie